Crisis Readiness is Business Critical, including for Higher Education

By Myles Hanlon, Higher Education Expert and Senior Account Manager, PLMR

Universities across the UK are facing an increasing volume and intensity of reputational challenges. From allegations of financial mismanagement and staff misconduct to controversies over free speech and international partnerships, higher education institutions are frequently thrust into the national spotlight, and not always for the best reasons.

What’s more, these crises don’t often remain isolated incidents. In an environment where narratives move fast and public perception can be easily influenced, what begins as a local story can rapidly escalate, sending ripple effects across both the institution, its community and beyond.

In this climate, the ability to manage reputation is no longer the sole preserve of communications teams responding to media headlines. It must instead become a central pillar of institutional strategy.

Reputation is not a soft metric to be considered once operational priorities are addressed. It is a strategic asset that directly influences how a university recruits students, retains staff, builds partnerships and secures public trust. Without a proactive and embedded approach to crisis readiness, institutions risk not only their credibility but also their long-term sustainability.

Reputation as a strategic asset

Despite its critical importance, reputation is often still not perceived as a shared strategic concern across departments and institutions. Yet the consequences of reputational damage can be far-reaching and significantly impact the foundations, operations and partnerships forged by stakeholders across a university. Just as finances, research outputs and the student experience are seen as mission-critical to many universities, reputation must also be recognised as a strategic asset. It should be something to be protected and, when necessary, defended.

When a crisis strikes, it can very quickly undermine student recruitment in an already competitive international market, in which a university’s brand carries a lot of weight. Yet reputational risk is not isolated to student recruitment. Partnerships, for example, may be put at risk if businesses or funding bodies perceive a university to be misaligned with their own values or priorities. Likewise, staff morale and retention can suffer, particularly in instances where the internal culture of an institution is under scrutiny.

We continue to see the impacts of crises on university reputations following course closures, redundancies and concerns over international recruitment practices. It is therefore vital that reputation is viewed not as an intangible quality, but as a measurable and strategic asset that underpins and impacts every area of an institution.

Moving towards crisis readiness

Many institutions may rely on reactive approaches to reputational challenges, responding only when a crisis has already taken place and the figurative fire is burning. Of course, not all crises provide forewarning so firefighting may be necessary at times, but it should not be the modus operandi.

With the frequency of reputational challenges on the rise, the sector must move towards embedded crisis readiness; a model that prioritises anticipation, preparation and recovery.

Yet this shift requires a cultural change. It requires a university to foster a culture where resilience is embedded in its infrastructure and where the entire institution understands its role in safeguarding its brand.

So how can an institution achieve this?

From panic to preparedness

One of the most effective ways to successfully transition to being prepared for a crisis is by ensuring teams across an institution are well-equipped to make decisions quickly and communicate with clarity whilst under pressure. Crisis situations rarely offer the luxury of complete information or unlimited time. Ensuring teams have the proper crisis protocols in place – including escalation processes; trained spokespeople to represent the university in front of key stakeholders or media, if necessary; quick access to social media platforms and accounts owned by the university; and training to respond to internal and external scrutiny or enquiries – to navigate these situations is essential for credible and coordinated responses.

Scenario planning is another core component to crisis preparedness. Institutions should regularly explore and pre-empt realistic crisis scenarios, such as allegations of misconduct, cyberattacks, campus demonstrations or negative regulatory outcomes, for example. By mapping out the risks, establishing escalation processes, identifying key audiences and stakeholders, and rehearsing potential responses in advance, universities can develop the muscle memory and reflexes needed to respond with confidence and consistency. These exercises also reveal where internal processes or responsibilities might be unclear, allowing institutions to correct weaknesses before they are tested in the middle of a crisis. These protocols apply regardless of whether it is a contained internal situation, a public media response or something posted on social media.

These structures and processes should be shared with key individuals across the university. Reputational challenges often involve, or require input from, colleagues across the university such as professional services, legal teams, academic departments, student services and more. Siloed working during a crisis can lead to fragmented responses, delays and inconsistent messaging. Whilst recognising the complexity of university operations, developing an approach that is university-wide where teams recognise the importance of collaboration, pace and consistency will ensure that when a real crisis arises, the university can respond effectively.

Learning from previous challenges also offers powerful lessons. Whether a university handled a campus demonstration well or received minimal challenge following an incident of staff misconduct, there is much to be gained from reflecting on what went well and how the university can become better prepared to respond when the next crisis strikes. Institutions that are willing to explore the lessons and apply the learnings to their own crisis preparedness protocols are better positioned to avoid repeating the same mistakes.

Trust is earned during a crisis

Universities do not exist in a vacuum. As centres for excellence and opportunity, they are expected to uphold high standards of accountability, transparency and integrity. When a crisis strikes, how a university responds becomes a litmus test for its leadership, culture and values.

Institutions that have invested in readiness, treat reputation as a strategic asset and prepare across all levels are not only more likely to weather storms but are also more likely to emerge with public trust intact and university communities more cohesive.

In an era of reputational vulnerability, crisis readiness is not optional. It is a critical part of university operations and an investment in sustainable resilience. By embedding the right structures, behaviours and mindsets in advance, universities can navigate the challenges of today and tomorrow with credibility, confidence and care.